This work package will handle all the project management tasks (contracts, disbursements, procurements, monitoring and reporting) as well as gender and outreach issues.

The project structure can be summarized in the figure below

AdEMNEA Project Management Structure

NTNU will provide overall leadership of the project. UiB and Makerere will be directly responsible to NTNU while DIT and UoJ will be responsible to NTNU through Makerere since there has been prior cooperation between the three southern partners that can be leveraged. Thus NTNU will be assisted by Makerere in coordinating project implementation among the south partners to ensure efficiency.

The partnership will put in place a project management team consisting of at least one representative of each partner institution as well as a gender focal person. This team will be chaired by the agreement partner institution contact person and will be responsible for the operationalization of the project activities.

Deliverables:

• Effective project management

• Gender activities

• Outreach activities

Interdependencies: project agreement and partnership contracts

Resource requirements: project administrators

Task 4.1 Project Management 

Partners: NTNU, MAK

Duration: M1-M60

Description of work: Establish the procedures and routines that will guide the cooperation between the agreement partner and all other partners i.e. enter into contracts, disbursements, procurement, monitoring and reporting.

Potential innovation: Automating report generation based on progressive updates

Deliverables:

D4.1.1 Partnership contracts M1

D4.1.2 Fund disbursements and bank statements M1 - M60

D4.1.3 Procurement Contracts and reports M1-M60

D4.1.4 Annual narrative, financial and audit reports M12-M60

D4.1.5 Mid-term review report M30

D4.1.6 Final project report M60

Interdependencies: None

Resource requirements: partnership contracts

Task 4.2 Gender 

Partners: MAK, DIT, UoJ

Duration: M1-M60

Description of work: Mentoring and guidance of female and male students participating in the project and ensuring that the research project is gender-aware. We will work closely with the Gender Mainstreaming organs of the partners in order to focus on engendering institutional programmes and priorities. In addition, female students that get pregnant during their study programmes will be supported to complete. There will also be mentorship talks for girls in school to encourage them to pursue science and technology fields

Deliverables:

D4.2.1 Gender-balanced selection of project beneficiaries M1

D4.2.2 Support of female and other marginalised groups during project implementation M6-M60.

D4.2.3 Increase in the number of Female graduates M60

D4.2.4 Gender-disaggregated field surveys M12 - M60

D4.2.5 Report on Gender key performance indicators during the annual report M12-M60

Interdependencies: WP1-WP3 should have advertised for student recruitment

Resource requirements: [specify reliance on students, field work]

Task 4.3 Outreach

Partners: MAK, DIT, UoJ

Duration: M3-M60

Description of work: Ensure that project outputs are meaningfully reported to all relevant user categories.

Potential innovation: pollinator and pest control forecasts dissemination system

Deliverables:

D4.3.1 Electronic newsletter M3-M55

D4.3.2 Project visibility through participation in relevant exhibitions once a year M12-M60

D4.3.3 pollinator and pest control forecasts dissemination system M

D4.3.4 Media training to create awareness among journalists M12 – M15

D4.3.5 Social media campaigns to reach the general public M12 – M60

D4.3.6 Annual stakeholders’ workshops alongside partners meeting M12- M60

Interdependencies: Outputs of WP1, WP2 and WP3

Resource requirements: project administrator